Emails have always been the best way to get a hold of other people in the workplace. However, we may not all be aware of the most effective ways to write a business email. We might unknowingly be giving off the wrong tone, like sounding casual when you want to sound professional. If you want to write business emails to get the results you want, incorporate the following tips into your email habits!
Be specific in the subject lines.
Having a specific subject in your emails is much more important than you may think. You may think that what is important is the content in the email, not the subject, but the subject is the first thing that is seen! Think about it like this: People in the workplace could be getting hundreds of emails a day. Seeing various emails with the subject line, “Opportunity” or “Meeting” could raise the chances of your email getting lost with the others. Instead, try sending emails with specific subject lines, such as, “Business Expert Seeking New Opportunity” or “Enjoyed our meeting, would love to reconnect!” Your subject line should intrigue the reader as well as summarize your email.
Be clear and concise.
Have one clear message in your business email. If you have multiple topics you wish to speak about, send additional emails! This will make it easier for your correspondent to understand and to reply to each topic separately. However, you also don’t want to be sending someone 4 or 5 emails at a time. Make sure to combine related topics and just separate completely different topics into different emails. Use bullet points and different paragraphs to separate slightly different points in your email.
Be polite and professional.
It is essential that your business email looks widely different than emails you send to family or friends. Refrain from using slang words and other unprofessional and informal phrases. Instead of opening with “Hello!” try opening with Dear _______ until you get acquainted enough to use more casual words. Know your audience! Additionally, if you want to emphasize something, do not write in ALL CAPS. This seems like you are yelling at the person and looks jarring in your email. Instead, settle for using italics, underlining, or bolding the important information in your email.
Proofreading
Before you send your email, take a moment to read it over carefully. Make sure to fix any grammar, punctuation, or spelling mistakes in your email. This may seem trivial, but doing something as simple as this shows that you mean business and put your thought into the email! Having consistent formatting is also important in an email. Make sure your font, size, spacing is all consistent throughout your email. Now go put these tips into practice!
Further Reading
- 10 Most Common Mistakes Business Owners Make
- The 51 Most Effective Marketing Channels For the Year
- 30 Shocking Habits of Successful Entrepreneurs
Further Reading
